Ganaraska Freewheelers Cycling Club

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AGM 2017 Minutes & Photos

At our 2017 Annual General Meeting, we celebrated a memorable year of old and new routes, old and new friends, and the awesome Tour de Welland.

Many thanks to Sue for hosting. Hopefully today she is resting her feet after being on them for long hours to take excellent care of the gang of close to 30 cycling buddies in attendance. Thanks as well to Mich for closing the evening by teaching us about our many wonderful local hills – all 42 of them!

For those in attendance and those unable to attend, you can read the minutes from the meeting. If anyone notices any inaccurate statements, please send them to ganaraskafreewheelers@gmail.com.

Check out our two picture galleries below – one for the 2017 photo contest and one for the AGM.

Though the cycling season has come to an end, hopefully we’ll all stay in touch (and active) for hiking, mountain-biking and cross-country skiing adventures. At a minimum, if you plan to be in town at year end, mark in your calendar a visit to Jacquie & Brian’s to ring in the new year.

2017 Annual Photo Contest

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2017 Ganaraska Freewheelers AGM

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Agenda for the 2017 AGM

The Ganaraska Freewheelers Annual General Meeting will be held at the home of Sue Pott on Saturday, November 18, 2017. See calendar entry for Sue’s address and directions on where to park.

Members are invited to arrive around 5:00 p.m. for some socializing prior to the meeting. Membership and waiver forms for the 2018 season will be available for you to complete. If you prefer, print your own updated forms from the  member section.

The actual AGM meeting starts at 6:00 p.m. followed by food catered by the Fire Hall Bistro. Please remember to bring your $10 contribution.

Please read the minutes of last year’s AGM that are available for viewing in the membership section of our website. This saves time at our AGM.

The agenda is below. If you have any additional items, please send an email to ganaraskafreewheelers@gmail.com.

2017 Club Executives & Volunteers

2017 Club Executive:

  • President: Willy Elzner (continuing in 2018)
  • Secretary: Ruth Louden (continuing in 2018)
  • Treasurer: Turney Wong (stepping down)
  • Vice President: Harold Wontorra (continuing in 2018)

Other Volunteer Positions:

  • Marshall Johnstone – Ride Coordinator – Tuesday (continuing in 2018)
  • Sue Pott – Ride Coordinator – Friday (Joining Marshall for Tuesdays in 2018)
  • Doug Barlow – Ride Coordinator – (stepping down)
  • Vivian Vandenhazel – Welcome Committee (continuing in 2018)
  • Barb Spencer – Welcome Committee (continuing in 2018)

2017 AGM Agenda

Reports:

  • Treasurer’s Report (Turney & Willy) + Discussion of +80 free memberships
  • Friday Rides Report (Doug and Sue) + Discussion of options and opportunities
  • Tuesday Rides Report (Marshall)
  • Welland Tour Report (Marshall) + Discussion of interest in 2018 tour

General Business:

  1. New member welcome and plans for member recruitment in coming year (Willy)
  2. Club Identity Discussion (Willy & Ruth)
  3. Executive & Volunteer positions to be filled; voting to take place for nominees:
    • Treasurer: Richard Pike
    • Friday Ride Coordinators: Brian Hedney & Peter Reitknecht
  4. Volunteer acknowledgement (Willy)
  5. YMCA 2-week Membership, website survey, tipsheet and workshop schedule (Ruth)
  6. New Year’s Celebration (Jacquie & Brian)
  7. Photo contest winners and slide show (Willy)
  8. Adjourn meeting

Food & Fun

Following our feast, we have a fun game planned for you. Hope you can stay around for it!

And remember to bring:

  • Slippers (as floors can be cold)
  • Plates, cutlery and beverages
  • $10 for food
  • Printed application forms and waivers, along with $50 cheque or cash for next year’s membership
  • Cash for your photo contest entries
  • Any items left behind at your potluck that might be reunited with their owner

Join us on Saturday November 18

We hope you’ll join us for the 2017 Annual General Meeting at Sue’s home just north of Orono beginning at 5:00.

Please RSVP in the comments if you plan to join us so Sue can let the caterer know numbers.

Remember to bring:

  • Slippers (as floors can be cold)
  • Plates, cutlery and beverages
  • $10 for food
  • Printed application forms and waivers, along with $50 cheque or cash for next year’s membership
  • Cash for your photo contest entries
  • Any items left behind at your potluck that might be reunited with their owner

Looking forward to seeing you all to celebrate our 2o17 cycling adventures.

 

 

Photo Contest Deadline Extended to November 14

Yesterday was the official deadline for photo entries to our first Ganaraska Freewheelers Photo Contest. As we did not receive a flood of submissions, we figured you needed a little extra time to put together your offering. Below is a reminder of the rules for submission. You now have until Monday, November 13.

We’ll collect your money at the AGM – $1 per submission. Also, we will accept submissions that fit our categories but was not an official club ride or tour.

Who is eligible?

All 2017 Members of the Ganaraska Freewheelers Cycling Club

Photo entry categories

There are three categories for which you can enter your cycling season’s greatest photos:

Potluck

 

    1. Great Friends
    2. Great Food
    3. Great Fitness

Submit your entries to ganaraskafreewheelers@gmail.com. Make sure to mention the category of your entry!

Entry Format and Rules

Riders on bicycles

Great Fitness

      • Ideally from Ganarasaka Freewheeler rides
      • JPG format
      • Pictures of 2017 cycling season, identified by category
      • Submission $1.00 per entry (we’ll keep a running tab of what you owe!)
      • Payment and pictures must be received by November 13, 2017, but begin submitting your photos any time!

Prizes

      • 3 independent judges will announce three winners, one per category at 2017 AGM
      • Winners take all money collected in their category.

AGM Date & Photo Contest Deadline

This post invites you to hold the date for our AGM, nominate yourself for one of our upcoming volunteer role vacancies and submit photos for our contest. Read on for details.

Annual General Meeting 2017

Hold the date for this year’s Annual General Meeting.

Date: November 18, 2017
Time: 5:00 pm
Location: Sue’s place outside Orono (see directions and parking details on Calendar)

Sue has organized with her favorite local restaurant to cater the evening, saving us all from the task of preparing a contribution. That said, bring along your $10 contribution to cover the catering costs.

We’ll update you closer to the day with details regarding an outdoor activity before the AGM (likely from 2-5) once we know the weather forecast. And be ready for an exciting game that we’ll play to test your knowledge of our beloved cycling scene.

Volunteers Needed for 2018 Cycling Season!

Turney is stepping down from her Treasurer role. Doug and Sue, our Friday Ride Coordinators are also moving on. Doug is stepping down, while Sue will support Marshall with the Tuesday rides. Thank you, Turney and Doug for your many years of faithful service.

This leaves our club with the Treasurer vacancy on our Executive team and two vacancies for the Friday Ride Coordinator role. The Treasurer deposits membership revenues, pays our expenses, keeps the accounting records and produces our  annual statement. The Ride Coordinators coordinate ride host requests throughout the riding season from April to the end of October. Our volunteers attend a few meetings annually.

Members, if you are interested in stepping into one of these important club roles, please send an email to ganaraskafreewheelers@gmail.com.

2017 Photo Contest

Finally, the deadline for our first annual photo contest is coming up soon! Visit the photo contest summary post for a reminder of photo submission details and get your entries to us by November 7. We’re excited to see your work showcased in our slideshow at the AGM.

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Members: Please Comment if Spammed

In the last two days, I have noticed a number of comments on old posts that are spam, but are making it through the websites spam filters. Can you comment if you’ve been receiving strange emails from the website from non-members. You will likely only be receiving them for posts on which you’ve made a comment in the past.

In the meantime, I’ll look into how to fix the problem.

Welcome to the 2017 Cycling Season

Happy spring everyone! It’s time to groom our steeds, limber up our legs and crack open a new pair of water bottles.

Only 11 sleeps before our club’s first ride of the season – can you hardly wait?

The season will start a little later this year given the timing of Easter. Wayne and Brenda in their usual tradition are hoping you will join them for our kickoff ride starting at 2:00 p.m. on Good Friday, April 14, 2017.

If the weather is not to your liking and/or you choose not to ride, come on along for the potluck. Remember to bring your potluck offering, plates, cutlery, beverage holders and of course, beverages.

In the meantime, catch up on Club news and reminders by reading this Season Opener post.

The details that follow include:

  • A quick summary and link to the results of our 2017 member survey that sparked a few exciting changes
  • An invitation to contact your ride coordinators to claim your host dates, along with updates on scheduling rides for the 2017 season
  • A request for you to double check your member directory information
  • A refresher on prospective new member welcoming and guest procedures
  • A link to our 2017 Executive contact information

From your executive & volunteer team for 2017
Willy, Harold, Turney & Ruth
Barb, Doug, Marshall, Sue, Vivian & Brian

Member Survey 2017

Thanks to everyone who participated in our survey earlier this winter. Our 32 respondents gave us some great insights into what our club members value and a few ideas that we will take action on this season.

We’ll refer to some of our survey conclusions in this Season Opening post, but please visit the survey results page to learn how you responded and what we plan to do about it!

Members – Claim your Dates on the Ride Calendar!

Ride Calendar. The 2017 ride calendar is up!

All members need to host at least one ride per season, so claim your date as soon as you can to help us fill up our calendar. Contact your ride coordinator, whose email address is in each calendar entry:

Tuesday rides. Contact Marshall to claim your date(s).

Friday rides.  Well it’s a bit more complicated. Read the next several paragraphs.

Sue is your Ride Coordinator for Fridays until end July; Doug from August to the end of the season.

As discussed at the AGM, the Friday ride calendar alternates currently between Port Hope Town Hall and Cobourg Community Centre starts. These default start locations avoid uncertainty in the event we don’t have a host.

As discussed at the AGM, Brian agreed to work with Ruth on a list of proposed routes that we will follow. We’re pleased to report that we have that list! 15 amazing routes, from easier to harder, 8 starting in Port Hope and 7 in Cobourg.

Members can claim any of these Friday rides and start from a different location. Instructions to contact your Ride Coordinator are included in each calendar entry. Also, no need to spend all day cleaning your house if you think a better post-ride event would be to line up for ice cream somewhere and just chat with members on a picnic bench in a cute little Ontario small town nearby.

If there is no host by a week before the ride, the default start location and route map will apply and the weekly post will provide the details. Remember that if the ride starts from the Port Hope or Cobourg default location, please use the comments to let members know if you plan to ride by 10:00 a.m. on Friday (we’ll remind you!)

Remember that our rides in October, other than Thanksgiving, will be on Saturdays (or Sunday), commencing either at 10 or 2. Host decides.

In response to your survey feedback, Willy has organized two joint club rides that will replace a Friday ride with a Saturday ride:

  • Saturday, July 15: The Freewheelers are invited to join the Northumberland Hills Club for a ride
  • Saturday, September 16: The Northumberland Hills Club will join us for a ride that Willy will host.

And finally, many club members reported being open to Saturday morning rides in the survey. If you as host would prefer to change the Friday ride to a Saturday one, please suggest this to your Ride Coordinator.

Ride hosting. Ride hosting is easy, but comes with a few expectations that you can read about on the Being a Freewheeler page. Main details you can provide are:

  1. Start time and location
  2. Whether post-ride will be picnic, potluck, appetizers & bevvies or restaurant; be creative with this!
  3. Post-ride location if different from starting location
  4. If necessary, parking instructions or heads-up re: weather or route if necessary
  5. A picture if you have one that would complement the ride

Members – Check your Directory Listing

We have updated the club directory, removing members who will not be continuing and adding our new member: Welcome Bob Almack!

Please review your listing, including clicking on the address to ensure the Google map goes to the correct location. Email ganaraskafreewheelers@gmail.com if your listing requires correction.

Cell phone listing. Remember there is now a column for cell phone number which you will find helpful during rides.

Emergency Contact Information. We have also double checked emergency contacts. Please review your emergency contact information and email ganaraskafreewheelers@gmail.com if your listing requires correction.

Password change. We will be changing the password to the member-only pages on Saturday, April 26. If you are not able to attend the kick-off ride on Friday, April 16 at Wayne and Brenda’s, where we will hand out a welcome flyer with the password on it, we will email you the password. If you do not remember the current password, send an email to ganaraskafreewheelers@gmail.com.

We Welcome New Members & Guests!

As discussed at the AGM, we will continue to have prospective members contact Barb and Vivian for more details. We currently have 8 spots available. We’ve had 3 inquiries so far this season and we suspect demand might pick up as the season starts.

If club members know of individuals interested in membership, please suggest they fill in the form that will go to the freewheelers email address. Ruth will then direct the inquiry to Barb and Vivian as a first step in the process. Prospective members will be invited to participate in three rides prior to deciding if we’re the club for them!

Visit our new members’ page and interest form if you would like to know more about our process.

NOTE to current members: If you invite a guest, make sure to let the host know in advance, have your guest sign the waiver form, and collect the $5.00 fee. Give the completed form and money to Barb, Vivian or a member of the Executive.

Safety First Campaign in 2017

Please be reminded of the importance of safety, as outlined on our Safety and Education page. If during any ride, you are not able to follow the route, make sure you inform the ride leader and are able to communicate via cell phone in the event of an emergency.

As noted in our survey results, Willy’s investigation into insurance surfaced the value of making safety not just a once-a-year conversation, but rather a regular campaign. The execs and our volunteers discussed various options and came to three conclusions:

  1. We will be offering some form of safety training early this season. Willy will provide more details early in the season.
  2. We would like to encourage members to read the safety rules posted on our website and be mindful of them on rides.
  3. We will end each bi-weekly post with a simple reminder using our new safety first symbol to revisit the safety rules of the road that already live on our website .

Need to Contact our Executive?

As approved at our AGM, Willy Elzner (President), Harold (Vice President) are our new Executives. Turney Wong (Treasurer) and Ruth Louden (Secretary & Web Administrator) will continue in their roles. Their mug shots are on the Club Executive page.

If you need to contact Willy or Ruth, you can reach them via the ganaraskafreewheelers@gmail.com email.